Form I-9: Section Two, Employer Review and Attestation

Form I-9: Section Two, Employer Review and Attestation


Narrator: Employers
must complete Form I-9 to verify the identity and employment
authorization of new employees, both U.S. citizens
and non-citizens. Employees complete Section 1 and employers complete
Sections 2 and 3. This video shows how
employers fill out Section 2 when using a computer
to complete a Form I-9 obtained from the USCIS website. First, employers must ensure that employees have
access to the form, instructions, and Lists
of Acceptable Documents. Employers must either provide
employees with printed copies or ensure employees have
access to them online. Anyone can access the instructions
from the Form I-9 web page. When connected to the Internet, you can access
these instructions directly from the Form I-9 by clicking the
instructions button at the top of each page. Even without Internet access, employers and employees
using a computer can move the cursor over fields or click on the question
marks to see instructions. Let’s see how employers or their authorized
representatives must complete Section 2. First, employers should
review Section 1 to ensure employees
completed it properly. Once the employee
presents identity and employment
authorization documents, the employer must ensure they
are acceptable for Form I-9. Employers must enter information from the employee’s
documents in Section 2. Employers must complete
and sign Section 2 within three business days of the
employee’s first day of employment. If the employer and employee
complete the form together, the citizenship or immigration
status the employee selected and the name entered
in Section 1 are automatically available in the
fields at the top of Section 2. If the employer and employee do not complete the
form together, the employer must
open a blank form, go to the top of Section 2, and enter the employee’s name and the number next to the Citizenship
or Immigration Status box the employee checked
in Section 1. Completing the Citizenship
and Immigration Status box activates the drop-down menus in the List A, B and C columns. The columns relate to the
citizenship or immigration status the employee checked
in Section 1. For example, the employee
checks box 1 in Section 1 and presents a U.S. passport. The employer selects “1” in the Citizenship and
Immigration Status in Section 2. When the employer clicks
“Document Title” under List A, the employer can select the U.S.
passport from the drop-down menu. Employers must always
ensure that Section 1 and any extra pages generated for
multiple preparers and translators are properly completed,
printed and signed. If an employee presents
documents from List A, select the documents from the first
drop-down list in the first column. Entering documents
in the List A column automatically fills Lists
B and C with “N/A.” To reopen Lists B and C, choose “N/A” from the
first List A drop-down. If an employee presents
List B and C documents, select the List B document from the
first drop-down in the second column, and the List C document from the
first drop-down in the third column. Entering documents
in List B or C automatically fills
List A with “N/A.” To reopen List A, choose “N/A”
from the first List B drop-down. Employers must enter
an issuing authority, document number, and
expiration date for documents. If the document does not contain
that information, enter “N/A.” The form may automatically provide
information for certain documents. The form also has a space to
enter additional information. Check the form instructions for
more information on this feature. Next, enter the employee’s
first day of employment. Authorized representatives
completing these fields must enter their own
name and title, and fill in the
employer’s business name and address information. Once the employer or
authorized representative completes all the fields and
presses “Click to finish,” fields completed
incorrectly turn red and are highlighted
with a bold box. The form also provides
pop-up messages with instructions on how
to resolve problems. You may edit each
field separately or clear all fields by
clicking “Start Over.” The print button at
the top of the page activates your computer’s
print function. The form prints as two pages plus the Lists of
Acceptable Documents. The form may take a few seconds to
print as it generates a QR code. The signature and date
fields in Section 2 must be signed and dated by hand by the person who
physically examined the employee’s documents
and completed Section 2. Those fields cannot be
filled on a computer. We hope this video
helped you understand how to complete Section
2 of a Form I-9 obtained from the USCIS website. You can find
instructional videos for Sections 1 and 3
also on this page. If you still have questions,
visit the I-9 Central. Thank you for watching.

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